Faculty Marshals play a critical role to ensure graduates receive their diploma at the ceremony.

Must be dressed in academic regalia. Responsible for lining up graduates in their correct location for the procession, seating at the stadium and for diploma distribution. To RSVP to serve as a faculty marshal, please contact sue.sutherland@oregonstate.edu.  

For additional information regarding the faculty marshal role and responsibilities, please email daniel.edge@oregonstate.edu.

 

Marshal Training Dates/times:

Graduate Marshal training takes place on Monday, June 12 from 3 to 5 p.m.

Undergraduate Marshal training takes place on Wednesday, June 14 from 3 to 5 p.m.

 

PH.D. AND MASTER’S MARSHALS

ALL Ph.D. and Master’s Marshals:
  • Line up in front of Kerr Administration Bldg
  • Make sure line-up is on time – TWO LINES formed up by 9:55 a.m.
  • Follow the platform party in the procession
  • At Ralph Miller Drive, line up with the platform party on each side
  • After the columns have passed, follow the platform party into the stadium
  • Lead the faculty to first row of seats in the graduate area
  • Usher faculty to their seats – fill up the first row on the left-hand block of seats first, then on the right
  • Help with the diploma distribution for Ph.D. candidates
  • Exit with the platform party or follow the platform party in the case of an emergency
Ph.D. Lead Marshals:
  • Line up Ph.D. candidates and escorts on Jefferson Street near the southeast corner of Valley Library
  • Encourage escorts to practice hooding their students
  • At about 9:50 a.m., collect all remaining cards and show-up cards from the other Ph.D. marshals (Deputy Marshal Dan Edge will hold all the cards)
  • Assist with latecomers
  • At the beginning of the procession, fall in behind the faculty lines immediately after they pass between your line
  • Hand off the cards to a registrar at the bottom of the ramp
  • ASAP, turn left into the end zone, then right along the sideline
  • Proceed up the left (Dan) and right (Theo) aisle to the front of the stage
  • Merge the two lines into one with Ph.D. in front of escort (Theo)
  • Dan will usher all students to their seats; Theo continue merging
  • Go to your seats when seating is complete
  • Participate in Ph.D. hooding and diploma distribution, return to seat
  • For M.S. diploma award, help keep the lines moving and make sure graduates are hooded properly
  • Direct Ph.D.s and escorts and Master's to exit when they have diplomas
  • Usher Ph.D.s during an Emergency
Ph.D. Trail Marshals:
  • Distribute cards at the front of the Ph.D. lines on Jefferson Street
  • At about 9:50 a.m., deliver all unclaimed cards AND used show-up cards to Deputy Marshal Dan Edge, head of the Ph.D. line. Hold on to unused show-up and late cards
  • If any more students show up before 10 a.m., check if they are on your list. If so, send them to the front of the line.
    • Dan can give them their card. Make sure that they go to the right place in the line
  • If it’s too late to send them to the front, insert them at the end.  Fill out two cards – one for the student and one for you to pass to the registrar at the bottom of the ramp
  • You should be at the very end of the Ph.D. lines during the procession
  • Make sure the students stay close to the person in front of them
  • Participate in the hooding and diploma awards for Ph.D. candidates
  • Participate in M.S. diploma distribution
  • Direct Ph.D.s and escorts to exit when they have diplomas
  • Direct the Ph.D.s and escorts out of their seats during an emergency
Master’s Lead Marshals:
  • Line up Master's students on the EAST side of Library Quad
  • At about 9:50 a.m., ollect all remaining cards and used show-up cards from the other M.S. marshals – Marie will hold all cards
  • Be ready to assist with any latecomers
  • At the beginning of the procession, fall in behind the Ph.D. lines immediately after they pass between your line. Follow them to Reser and down the ramp at the stadium
  • Hand off the cards to a registrar at the bottom of the ramp
  • ASAP, turn left into the end zone and then right along the sideline
  • Proceed up the center aisle and usher students into their seats
  • After ushering all students to their seats, go to your seat
  • Help Ph.D. hooding, then return to your seat
  • For M.S. hooding, stand and make sure all the students hood themselves
  • Lead M.S. students to get their diplomas. Meet students at bottom of the ramp and lead them to the center aisle – they can now leave
  • Direct Master's lines during an emergency
Master’s Trail Marshals:
  • Distribute cards at the front of the Master's line at the Clock Tower.
  • At ~9:50 am, deliver all unclaimed cards and show-up cards to Marie at head of the line
  • If any more students show up, check if they are on your list – if so, send them to the front of the line
    • Marie can give them their Card – Make sure that they go to the right place in the line.
  • If it’s too late to send them to the front, insert them at the end.  Fill out two cards – one for the student and one for Janet to pass to the registrar at the bottom of the ramp
  • You should be at the very end of the line during the procession
  • Make sure the students stay close to the person in front of them
  • Ensure that students don’t stray, especially any show-ups or latecomers
  • At Reser, try to ensure that your line moves quickly behind Ph.D. lines as you proceed to the seating area
  • Participate in hooding and diploma awards as shown in the diagrams
  • Lead the graduates out of their seats during an emergency

 

UNDERGRADUATE MARSHALS

All Marshals:
  • Help all students to where they need to be
    • Students from other colleges may need directions
    • Master's and Doctoral students may need directions
  • If the student is a Bachelor's grad for your college:
    • Direct them to the Marshal that has cards by alpha order
  • You will have a list of all graduates that registered
  • If you can’t locate a name, check all permutations!
  • If the graduate is not on your list send to the Dude Tent
    • These graduates will get a card and return to the end of your line
  • If it is after 9:50 am, send them to your Trail Marshal
  • Really late, tell them to see a registrar at bottom of ramp
  • If in doubt consult your Column marshal
  • For security issues: Check in with Dan Edge or Prem Mathew
Column Marshals:
  • You will direct operations for your column
  • Coordinate picking up slips (from the Dude Tent on Saturday)
  • Make sure line-up is on time, i.e. ready by 10 a.m.
  • Collect all cards - except from the Trail Marshal
  • Hand off cards to registrars at Reser (bottom of ramp)
  • Help students with special needs get in line at Reser (if any)
  • Lead column to 1st row of seats
  • Usher all students in your column to their seats
  • Fill all seats (25 or 32 per row) except those reserved for you and other marshals
  • Lead students to get their diplomas and control the line as students approach their Dean
  • Tell students to pause for the photo when receiving the diploma
  • After your column has their degrees, you are done!
  • Lead column out of Reser in case of an emergency
Lead Marshals:
  • Help the Column Marshal coordinate the line-up
  • Make sure the 1st student has college banner
  • Follow the column marshal in the procession
  • If you are the first college in your seating block:
    • Control student flow at the 1st photographer during their diploma awards for your entire block of seats
  • If you are the second college in your seating block:
    • Usher students from their seats during the diploma awards for your block of seats
  • Control the flow of the graduates out of their seats in case of an emergency
Intermediate Marshals:
  • Distribute cards at the assembly area
  • Lead your section of the column in the procession
  • Follow the column marshal in the procession
  • Usher graduates during their diploma awards
  • Do not walk with the students
  • Control the flow of the graduates out of their seats in case of an emergency
Roving Marshals:
  • Hand out cards until about 9:30 a.m.
  • Make sure your section lines up as neatly as possible
  • Help any latecomers – direct them to the front of the line if there’s still time to get their card from the column marshal. If it’s too late, send them to the back of the line.
  • Be in the middle of your section for the procession
  • Make sure students are alert when it’s time to process – always follow the person in front of them
  • During the diploma distribution, usher graduates from their seats and control the line spacing – watch progress at the front
  • Do not walk with the students
Trail Marshals:
  • Take care of show-ups that have been approved at the “Dude Tent” and should be inserted at the end of the line
  • Give numbered cards to show-ups that are late ( about 9:50 a.m.)
  • Give numbered cards to latecomers. They are on your list but too late to take their correct position. They should also be at the back of the line.
  • Hold on to all your cards.
  • Walk at the very end of your college’s line.
  • Direct any Late-Late students to Shannon – bottom of ramp
  • Hand off your cards to a registrar at the bottom of the players ramp
  • Usher all students out after they have received their diploma – they may need to pick up their stuff!
  • Usher students row by row in case of emergency